Free template
Drawing register template for Excel
One place for every drawing you control: its number, revision, title and part number, the date, where it stands and where it lives. A single .xlsx file with no macros, ready to sort and filter.
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What is in it
Eight columns, two sheets, nothing else.
The Register sheet holds the drawings; the How to use sheet explains each column. Two grey example rows show the format, for the made-up drawing on our sample page.
| Drawing number | Revision | Title | Part number | Date | Status | Location / file | Notes |
|---|---|---|---|---|---|---|---|
| SC-1042 | B | MOUNTING BRACKET | SC-1042 | 2024-02-14 | Superseded | Drawings/SC-1042_B.pdf | Example row: delete it. Added 4X Ø.375 holes. |
| SC-1042 | C | MOUNTING BRACKET | SC-1042 | 2025-06-03 | Released | Drawings/SC-1042_C.pdf | Example row: delete it. Finish changed. |
The example drawing is the made-up one on our sample page.
- Drawing number
- The number in the title block, exactly as printed: dashes, spaces and leading zeros included.
- Revision
- The revision letter or number as printed, such as C or 02. A first issue is often printed as -, NC or 0.
- Title
- The drawing title as printed, such as MOUNTING BRACKET.
- Part number
- The part the drawing defines. Many drawings use the drawing number as the part number; copy it across when nothing else is printed.
- Date
- The date of this revision, from the revision block (or the title block for a first issue). Type it as 2025-06-03 so it sorts correctly.
- Status
- Where the revision stands. Pick from the list: Released, In work, Pending change, Superseded or Obsolete.
- Location / file
- Where the drawing is kept: a file path, a link into your document system, or a drawer and folder for paper.
- Notes
- Anything else worth knowing: what changed, the change order that released it, who holds the original.
How to use it
Built for the way drawings are kept.
A few choices in the file save the usual spreadsheet trouble.
A register or a log
Keep one row per drawing and update it at each release, or one row per revision with older ones marked Superseded. Pick one and keep to it.
Numbers stay as printed
Every column except Date is formatted as text, so Excel keeps 001234 and 1-2 exactly as you type them.
A status list that bends
Status offers Released, In work, Pending change, Superseded, Obsolete. Another word warns but is allowed, if your company uses its own.
A table that grows
The register is an Excel table: type under it and it grows; the header sorts and filters it.
Fill it from your drawings
Or let SpecCapture type it.
SpecCapture reads drawing numbers, revisions, titles and dates off your drawings and exports them to Excel, with a box on the drawing around every value so checking it takes a glance. It is in early access.